Governing Body Meetings and Papers

 

Members of the public are welcome to attend and observe meetings of the Governing Body, which although are held in public, are not public meetings. In line with current Government guidelines, Governing Body meetings in public will be held virtually via Microsoft Teams until further notice. We ask that any members of the public wishing to observe the meeting email: This email address is being protected from spambots. You need JavaScript enabled to view it. to receive joining instructions.

 

Next meeting

  • Date: Wednesday 29 September 2021
  • Time: 14:10
  • Location: Due to the ongoing COVID-19 pandemic, this meeting will not be held in public as a face-to-face meeting. However, the agenda, papers and minutes will be published as per usual processes. The meeting will take place live over Microsoft Teams and members of the public can join the meeting either via a laptop, PC, tablet or smartphone (with internet connection) or via telephone dial in.  If you would like to join the meeting, please email the Governance Team via: This email address is being protected from spambots. You need JavaScript enabled to view it. and the team will send instructions on how to join the meeting.
  • Meeting papers (published 5 working days in advance of the meeting):  folder Governing Body Meeting Papers 29 September 2021

 

Questions

Please note that the agenda for this meeting will be focused on critical updates and decisions only. Therefore, any questions submitted by members of the public will be responded outside of the meeting. Any questions should be emailed to the Governance Team via: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Future meetings

  • Wednesday 24 November 2021
  • Wednesday 26 January 2022
  • Wednesday 30 March 2022

 

Previous meetings

Previous agendas and papers for Surrey Heartlands CCG Governing Body meetings

 

Historical meeting agendas and papers

Requests for any historical meeting papers relating to ‘legacy’ organisations (East Surrey CCG, Guildford and Waverley CCG, North West Surrey CCG and Surrey Downs CCG), available on request via the Governance Team This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

Review Date: 2021-09-23
Review Due: 2021-11-23
Model Publication Scheme Class: Class 6: How we make Decisions

Registers and Declarations

 

The CCG is committed to the principles of transparent and open decision making. We have therefore established a policy to manage conflicts and potential conflicts of interest to ensure that decisions made by the CCG will be taken and seen to be taken without any possibility of the influence of external or private interests.

Our Conflict of Interest Guardian is the Lay Member for Audit. If you have any questions about the interests declared by members of the CCG, please direct your query to the Conflict of Interest Guardian using the Contact Us page.

 

Governing Body Membership and Register of Interests

The CCG keeps a register of interests for the members of the Governing Body, in order to identify and manage any conflicts of interest that may arise in the course of decision making when undertaking CCG business. These registers are reviewed regularly and updated as necessary.

 

Practice Staff Register of Interests

The CCG keeps a register of interests for all GP Partners and Practice Staff involved with the business or decision-making of the CCG (as defined by the CCG policy) in order to identify and manage any conflicts of interest that may arise in the course of decision making when undertaking CCG business. These registers are reviewed periodically and updated every six months on the website.

Staff have given their consent to publish this information. Where consent to publish has not been given, the Conflict of Interest Guardian reviews and considers whether the rationale for this is acceptable.

Latest Registers of Interests for individual declarations and declarations of Gifts, Hospitality and Honoraria can be found via the online ‘Declare’ system here.

 

CCG Staff Register of Interests (Band 8a and above)

The CCG keeps a register of interests for all staff in order to identify and manage any conflicts of interest that may arise in the course of decision making when undertaking CCG business. These registers are reviewed periodically and updated every six months on the website.

The CCG publishes declarations of senior staff who are deemed to have a 'decision making' role. We have used Agenda for Change Band 8a and above as the threshold for publication.

Staff have given their consent to publish this information. Where consent to publish has not been given, the Conflict of Interest Guardian reviews and considers whether the rationale for this is acceptable.

Latest Registers of Interests for individual declarations and declarations of Gifts, Hospitality and Honoraria can be found via the online Declare system.

 

Gifts, Hospitality and Honoraria Register

The CCG keeps a register of gifts and hospitality offers made to staff and Governing Body members, which is reviewed and updated regularly.

Latest Registers of Interests for individual declarations and declarations of Gifts, Hospitality and Honoraria can be found via the online Declare system.

 

Procurement Decisions and Contracts Awarded Register

The CCG keeps a register of procurement activity undertaken containing the outcomes and values of the procurements and whether any conflicts of interests were noted. This is reviewed and updated regularly.

 

Breaches of the Standards of Business Conduct Policy

In line with CCG Policy and NHS England Guidance, the CCG is required to report and publish anonymised details of all breaches of the policy following investigation.

 

Historical meeting agendas and papers

Requests for any historical records of declarations of interest relating to ‘legacy’ organisations (East Surrey CCG, Guildford and Waverley CCG, North West Surrey CCG and Surrey Downs CCG), available on request via the Corporate Governance Team This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

 

Review Date: 2021-09-10
Review Due: 2022-03-10
Model Publication Scheme Class: Class 6: How we make Decisions

Primary Care Commissioning Committee

 

Surrey Heartlands CCG has assumed responsibility for aspects of general practice commissioning from NHS England. The Primary Care Commissioning Committee (PCCC) is responsible for this delegated responsibility.

 

Next meeting

Details of the next Primary Care Commissioning Committee meeting in public are below.

  • Date: Friday 10 September 2021
  • Time: 09.00
  • Location: Due to the ongoing COVID-19 pandemic, we will be running this as a virtual meeting via Microsoft Teams. Unfortunately this means that members of the public will not be able to join the meeting but papers for the part of the meeting usually held in public are published below (5 working days in advance). This will be kept under review for future meetings as and when NHS England issues further guidance.
  • Meeting Papers (published 5 working days in advance of the meeting):  folder 09 2021 - 10 September 2021

If you have any special requirements to facilitate your attendance, contact the Corporate Governance Team via email: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Future Meetings

  • Friday 12 November 2021 – 9:00
  • Friday 14 January 2022 – 9:00
  • Friday 11 March 2022 – 9:00

 

Papers of previous meetings

Previous agendas and papers for Surrey Heartlands CCG Primary Care Commissioning Committee meetings.

 

Questions

Members of the public are welcome to attend and observe meetings of the PCCC - which although being held in public are not public meetings. Questions from the public are welcome and should be emailed to the Governance Team in advance of the meeting: This email address is being protected from spambots. You need JavaScript enabled to view it.

We ask that questions are submitted 5 working days before the meeting, where possible, so a response can be provided at the meeting.

 

Historical meeting agendas and papers

Requests for any historical meeting papers relating to ‘legacy’ organisations (East Surrey CCG, Guildford and Waverley CCG, North West Surrey CCG and Surrey Downs CCG) are available on request via the Governance Team This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

 

Review Date: 2021-09-09
Review Due: 2021-11-09
Model Publication Scheme Class: Class 6: How we make Decisions

Performance Reports

 

Individual Funding Requests Activity Reports

The Individual Funding Requests (IFR) Activity Report provides details of all IFR applications received and processed by the Effective Commissioning Initiative (ECI) team. IFRs deal with procedures that are not routinely commissioned by Surrey Heartlands CCG.

The reports outline the number of applications received, outcomes and costs involved.

2021-22

pdf IFR Performance Report Quarter 1 2021/22 (304 KB)

2020-21

pdf IFR Performance Annual Report 2020/21 (383 KB) (includes Quarter 4 data)

pdf IFR Performance Report Quarter 3 2020/21 (499 KB)

pdf IFR Performance Report Quarter 2 2020/21 (696 KB)

pdf IFR Performance Report Quarter 1 2020/21 (508 KB)

 

Due to the COVID-19 pandemic, NHS England have produced guidance whereby all providers are on a block contract until further notice; therefore it is not a mandatory requirement for them to submit any applications for funding, although some are continuing to do so for monitoring purposes.

Any questions relating to the report can be directed to the IFR & POLCE Manager via email at This email address is being protected from spambots. You need JavaScript enabled to view it. 

 

 

Review Date: 2021-09-09
Review Due: 2021-12-03
Model Publication Scheme Class: Class 5: Priorities and How we are Doing

Governing Body Members

 

Governing Body - voting members

 

Charlotte Caniff  

Dr Charlotte Canniff
Clinical Chair

 

Claire Fuller

  Dr Claire Fuller
CCG Interim
Accountable Officer
ICS Senior Responsible Officer
  Matthew Knight   Matthew Knight
Chief Finance Officer
                     

  Dr Joe McGilligan
East Surrey GP 
Representative
 

  Dr Shelina Jaffer
East Surrey GP
Representative
  Sian Jones   Dr Sian Jones
Guildford and Waverley
GP Representative
                     

Darren Watts

  Dr Darren Watts
Guildford and Waverley
GP Representative
  Deborah Shiel  

Dr Deborah Shiel
North West Surrey
GP Representative

  Rebecca Rogers   Dr Rebecca Rogers
North West Surrey
GP Representative
                     

Russell Hills

  Dr Russell Hills
Surrey Downs GP
Representative
  Andrew Sharpe   Dr Andy Sharpe
Surrey Downs GP
Representative
    Dr Timothy Bates
GP Member for
Surrey-wide Services
                     

 

Lay Member
(position vacant)

  Phelim Brady  

Phelim Brady
Lay Member

Guildford and Waverley ‘place’ (PPE)

  Adrian Brown  

Adrian Brown
Lay Member

East Surrey ‘place’ (Audit)

                     

Mark Byrne

 

Mark Byrne
Lay Member

North West Surrey ‘place’ (Primary Care Commissioning)

  Jonathan Perkins  

Jonathan Perkins
Lay Member

Surrey Downs ‘place’ (Strategic Finance), Deputy Chair Lay

  Steve Hams  

Steve Hams
Registered 
Nurse



                     

Caris Grimes

  Dr Caris Grimes
Secondary Care Doctor
               
                     

 

Governing Body - attendees

Karen McDowell   Karen McDowell
CCG Deputy Accountable Officer
ICS Chief Operating Officer
 

Louise Stead

  Louise Stead
Place-based leader for the Guildford and Waverley ICP (also Chief Executive of Royal Surrey NHS Foundation Trust)

  Sumona Chatterjee   Sumona Chatterjee
Place-based leader for East Surrey ICP
                     

  Jack Wagstaff
Place-based leader for the North West Surrey ICP
    Thirza Sawtell
Place-based leader for the Surrey Downs ICP
  Clare Stone   Clare Stone
Director of Multi-Professional Leadership
                     
Rachel Crossley   Rachel Crossley
Joint Director of Public Sector Reform (joint role with Surrey County Council)
  Trudy Mills   Trudy Mills
ICS Director of Children's and
Learning Disabilities Services
    Michael Pantlin
Director of Workforce and Digital
                     

Helen Rostill

  Helen Rostill
ICS Director of
Mental Health Services
  Ruth Hutchinson   Ruth Hutchinson
Surrey County Council Representative
       
                     
                     


Details of future meeting dates and agendas/ papers are on the Governing Body Meetings and Papers page of this website.

Latest Register of Governing Body’s members’/ attendees’ interests available via the latest set of Governing Body meeting papers.

 

 

 

Review Date: 2021-08-10
Review Due: 2021-10-08
Model Publication Scheme Class: Class 2: Structures